Polityka prywatności

General Information

This policy applies to the website operating under the URL: office-samurai.com. The website operator and personal data administrator is: Office Samurai Sp. z o.o., located at Ul. Wojciecha Weissa 7, 31-339, Kraków. The contact email for the operator is contact@office-samurai.com. The operator is the administrator of your personal data provided voluntarily on the website.

The website uses personal data for the following purposes:

• Managing the newsletter
• Handling inquiries via the contact form
• Presenting offers or information

The website acquires user information and behavior in the following ways:

• Through data voluntarily entered in forms, which are then entered into the operator's systems
• By saving cookies on end devices (so-called "cookies")

Selected Data Protection Methods Used by the Operator

• Login and personal data entry points are protected at the transmission layer (SSL certificate). This ensures that personal data and login information entered on the website are encrypted on the user's computer and can only be read on the target server.
• Personal data stored in the database are encrypted in such a way that only the operator holding the key can read them. This protects the data in case the database is stolen from the server.
• To protect the data, the operator regularly performs backups.
• A crucial element of data protection is the regular update of all software used by the operator to process personal data, particularly regular updates of software components.

Hosting

The website is hosted (technically maintained) on the servers of the operator: CYBER_FOLKS SPÓŁKA AKCYJNA.

Your Rights and Additional Information on Data Usage

In certain situations, the administrator has the right to transfer your personal data to other recipients if it is necessary to perform the contract concluded with you or to fulfill the obligations of the administrator. This applies to the following groups of recipients:

• The hosting company on a trust basis
• Authorized employees and associates who use the data to achieve the website's purpose
• Companies providing marketing services to the administrator

Your personal data processed by the administrator is not stored longer than necessary for the activities related to them as specified by separate regulations (e.g., accounting regulations). For marketing data, it will not be processed for more than 3 years.

You have the right to request from the administrator:

• Access to your personal data
• Rectification of your data
• Deletion of your data
• Restriction of data processing
• Data portability

Contact for data modification or deletion is handled via iso@office-samurai.com.

You have the right to object to the processing of your personal data for the purposes specified in point 3.3 c) regarding the legitimate interests pursued by the administrator, including profiling, but the right to object cannot be exercised if there are legally justified grounds for processing that are superior to your interests, rights, and freedoms, particularly establishing, asserting, or defending claims.

Complaints about the administrator's actions can be submitted to the President of the Office for Personal Data Protection, ul. Stawki 2, 00-193 Warsaw.

Providing personal data is voluntary but necessary to use the website.

Automated decision-making activities, including profiling, may be performed towards you for the purpose of providing services under the concluded agreement and for the direct marketing carried out by the administrator.

Personal data is not transferred to third countries as per personal data protection regulations, meaning it is not sent outside the European Union.

Information in Forms

The website collects information provided voluntarily by the user, including personal data if provided. The website may save information about connection parameters (time stamp, IP address). In some cases, the website may save information facilitating the linking of data in the form with the email address of the user filling out the form. In such a case, the user's email address appears inside the URL of the page containing the form. The data provided in the form is processed for the purpose resulting from the function of the specific form, e.g., to handle a service request or commercial contact, registration of services, etc. Each time the context and description of the form clearly indicate its purpose.

Administrator Logs

Information about user behavior on the website may be subject to logging. This data is used for administering the website.

Important Marketing Techniques

• The operator uses statistical traffic analysis on the site through Google Analytics (Google Inc., USA). The operator does not transfer personal data to the operator of this service, only anonymized information. The service is based on the use of cookies on the user's end device. In terms of user preferences collected by the Google advertising network, the user can view and edit the information derived from cookies using the tool: https://www.google.com/ads/preferences/.
• The operator uses remarketing techniques to match advertising messages to user behavior on the site, which may create the illusion that the user's personal data is used for tracking, but in practice, no personal data is transferred from the operator to the advertising operators. The technological condition for such actions is the enabled cookie support.
• The operator uses the Facebook Pixel technology. This technology makes Facebook (Facebook Inc., USA) aware that a person registered with it is using the website. It is based on data for which Facebook itself is the administrator. The operator does not transfer any additional personal data to Facebook. The service is based on the use of cookies on the user's end device.
• The operator uses solutions that examine user behavior through heat maps and session recording. These information are anonymized before being sent to the service operator, so it does not know to which physical person they relate. In particular, passwords and other personal data are not recorded.
• The operator uses solutions that automate the functioning of the website concerning users, e.g., which may send an email to the user after visiting a specific subpage, provided the user has consented to receive commercial correspondence from the operator.

Information about Cookies

The website uses cookies. Cookies are IT data, in particular text files, which are stored in the end device of the Service User and are intended for using the website pages. Cookies usually contain the name of the website they come from, the time they are stored on the end device, and a unique number.

The entity placing cookies on the end device of the Service User and gaining access to them is the website operator. Cookies are used for the following purposes:

• Maintaining the Service User's session (after logging in), thanks to which the user does not have to re-enter the login and password on each subpage of the website
• Realizing the purposes specified above in the "Important Marketing Techniques" section

The website uses two main types of cookies: "session" (session cookies) and "persistent" (persistent cookies). Session cookies are temporary files that are stored on the User's end device until logging out, leaving the website, or turning off the software (web browser). Persistent cookies are stored on the User's end device for the time specified in the cookie parameters or until they are deleted by the User.

Web browsing software (web browser) usually allows cookies to be stored on the User's end device by default. Users of the website can change settings in this regard. The web browser allows the deletion of cookies. It is also possible to automatically block cookies. Detailed information on this subject is contained in the help or documentation of the web browser.

Restrictions on the use of cookies may affect some of the functionalities available on the website pages. Cookies placed on the Service User's end device can also be used by entities cooperating with the website operator, in particular, this applies to companies: Google (Google Inc., USA), Facebook (Facebook Inc., USA), Twitter (Twitter Inc., USA).

Managing Cookies – How to Express and Withdraw Consent in Practice?

If the user does not want to receive cookies, they can change the browser settings. We reserve that disabling cookies necessary for authentication processes, security, maintaining user preferences may make it difficult, and in extreme cases, may prevent the use of the website pages.

To manage cookie settings, select the web browser you are using from the list below and follow the instructions:

• Edge
• Internet Explorer
• Chrome
• Safari
• Firefox
• Opera

Mobile devices:

• Android
• Safari (iOS)
• Windows Phone