Samurai & Nordic Masters: Process Excellence & Automation Summit

12 May 2026

Novotel Vilnius Centre, Vilnius

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Agenda

  • 8:30-9:00
    Networking & registration

      • 9:00-9:10
        Welcome

        Opening the event with a welcome from the host, an overview of the agenda, and key goals of the session.

        • Toma Vevelstad

          Managing Partner

      • 9:10-9:30
        Opening Keynote: The AI ROI Paradox: Why AI Doesn’t Pay Off (Yet)

        Andrzej will share his perspective on why most companies investing in AI fail to achieve real business value despite widespread adoption. He will explain how a lack of strategy, governance, and scalable processes leaves organisations stuck in costly experiments. He will also introduce a practical framework for moving from fragmented AI initiatives to a structured, value-driven digital workforce.

        • Andrzej Kinastowski

          Managing Partner

      • 9:30-10:10
        Agentic Orchestration: Humans, Robots & Agents Working as One

        Enterprise work is increasingly executed across humans, robots, and AI agents – but without orchestration, complexity and handoffs slow everything down. This session explores how agentic orchestration creates a unified layer across processes and case-based workflows, enabling faster decisions, fewer errors, and seamless collaboration.

        • Janne Sillanpää

          Director, Solution Engineering

        • Marko Koskinen

          Senior Sales Engineer

      • 10:10-10:30
        Coffee break

          • 10:30-11:30
            The most ridiculous findings in your processes with KYP Process Intelligence Platform

            What if the biggest productivity issues in your organization are the ones you don’t expect?
            This session reveals surprising insights from real work patterns uncovered with KYP.ai – from meeting overload and inbox chaos to hidden distractions and misleading “productivity” signals.
            A thought‑provoking talk for leaders and transformation professionals who want to improve how work really gets done, not how it looks on paper.

            • Zuzanna Pamula

              Process Transformation Manager

            • Michał Kozubski

              Senior Automation Consultant

          • 11:30-12:00
            Presentation TBC

              • 12:00-13:00
                Lunch & Networking

                  • 13:00-13:30
                    From the CFO Office to Enterprise Operations: Scaling Agentic Automation with Industry Solutions

                    Organizations see the most value when automation evolves from isolated use cases into scalable, industry-specific solutions. This session explores how agentic automation adds a smart layer above core systems—transforming processes like purchase-to-pay while enabling reuse across functions and industries.

                    • Janne Sillanpää

                      Director, Solution Engineering

                    • Marko Koskinen

                      Senior Sales Engineer

                  • 13:30-14:00
                    Building AI into Daily Work: How Mediq Is Scaling Automation and AI Adoption Across the Nordics

                    Mediq is a Nordic medical supply company processing thousands of orders daily across four countries. In this talk, Jacob Langvad Nilsson shares how Mediq is building AI and automation capability across the organization, from touchless order processing and process automation to an internal Practical AI community that helps colleagues integrate AI into their daily work. He covers the principles that guide Mediq’s approach (infrastructure before intelligence, pull over push, governance before scale), what went wrong along the way, and where the journey is heading with agentic commerce and AI-driven workflows.

                    • Jacob Langvad Nilsson

                      Digital Project Lead

                  • 14:00-14:30
                    Presentation TBC

                      • 14:30-14:50
                        Coffee break

                          • 14:50-15:20
                            Presentation TBC

                              • 15:20-15:50
                                Automation as the Integration Engine: Stabilizing Operations and Scaling a Common Operating Model After Acquisitions

                                In highly acquisitive organizations, the period immediately after a deal closes is critical. Leaders must maintain business continuity, manage inherited ways of working, and align teams quickly without disrupting daily operations. Automation and Process excellence be used as a management tool to support post‑merger integration—stabilizing operations on Day 1 while enabling long‑term scale.

                                Rather than focusing on technology, the discussion reframes automation as an integration mechanism that helps absorb legacy automations, reduce operational risk, and establish a common operating model. Attendees will learn how a clear, repeatable lifecycle—intake, delivery, operation, and continuous improvement—supports governance, accountability, and value realization across merged organizations.

                                • Guglielmo Pinto

                                  Senior Manager Process Automation

                              • 15:50-17:00
                                Networking reception

                                  Location

                                  Novotel Vilnius Centre
                                  Gedimino pr. 16, Vilnius

                                  Novotel Vilnius Centre is located on the prestigious Gediminas Avenue, in the very heart of Vilnius. Modern, comfortable, and well-connected, it’s a perfect choice for both business and leisure. With the Old Town, landmarks, museums, and restaurants just steps away, it’s an ideal base for exploring the city.

                                  Photo source: Krok-travel

                                  For whom?

                                  This is an exclusive event tailored for professionals working in enterprise organizations. Attendance is limited to senior leaders and decision-makers, including CEOs, COOs, Heads of IT, Heads of Automation and Business Transformation, Operational Excellence, and Process Improvement Managers—who are actively driving or exploring automation and process excellence within their organizations.

                                  If that sounds like you, you’re in the right room.

                                   

                                  Who might sit next to you? Here’s a couple of guesses:

                                  • CEOs looking to understand the business value of process improvement and automation—from strategic gains to competitive advantage
                                  • COOs identifying areas where automation can reduce costs, improve agility, and support strategic goals.
                                  • Heads of IT exploring secure, scalable automation solutions to drive digital transformation.
                                  • Business Transformation Leaders, Operational Excellence Managers, and Process Improvement Experts eager to uncover the latest tools, practices, and success stories in driving organizational change.
                                  • Managers, Team Leads, and Heads of Departments interested in driving digital transformation within their teams and organizations

                                  Partners

                                  Always something new to discover

                                  Connect with like-minded people, gain practical insights from real automation projects and see how others are tackling challenges in RPA, AI and process improvement. No strings attached – just a relaxed space to exchange ideas and expand your perspective.

                                  The button will take you to the registration form – that’s exactly how it’s supposed to work. If you run into any issues, just drop us an email or use the contact form on this site.

                                  Automation Stories

                                  Get inspirations and ideas from our automation newsroom or just enjoy your morning coffee.