Guiding you through the world of intelligent automation

Launching or sustaining any automation initiative can be a serious challenge, but we’re here to help you overcome it. Our wide range of consulting services can help your business to develop and maintain in-house automation know-how, empowering your team and resources to grow and adapt for the future.

Expert advice applied to business and technology

Our intelligent automation consulting services are tailored for executives and managers with a goal to identify opportunities for continuous improvement. Benefit from our 7 years of experience in the business process automation, supported by the cumulative expertise from over 400 successful projects, to ensure a smooth start and lasting results.

Here’s where our expertise pays off

We are here to support your growth at any stage. Whether you’re taking your first steps in Robotic Process Automation, AI, and business process improvement, or seeking recommendations on current initiatives, we can assess your automation efforts and guide you forward.

Automation program and CoE setup

An automation program is a structured initiative focused on automating business processes using technology. Its foundation typically lies in a Center of Excellence (CoE), an internal, cross-functional team that provides the expertise and oversight necessary to successfully plan, implement, and scale business automation initiatives across the organization.

Office Samurai can help you build your own CoE, by delivering end-to-end support.

Establish robust governance processes, define the operating model, and set up the CoE infrastructure to ensure smooth operations from day one.
Identify and integrate the next wave of technologies, such as Artificial Intelligence, Machine Learning and analytics, ensuring your automation program remains modern and scalable.
Develop a tailored pipeline of business processes for automation, identify high-impact projects, and implement Robotic Process Automation solutions that deliver measurable business value.
Audit existing RPA infrastructure, optimize access and security management and extend automation services to other business areas.
Design and implement RPA solutions, provide ongoing training and ensure compliance with IT security and change management processes.

Citizen Development program

Citizen Development (CD) refers to empowering non-IT employees to create applications and automate business processes using low-code or no-code platforms.

Citizen Developers offer a low-cost entry point for automation, enabling employees closest to the business processes to identify and automate repetitive tasks. It’s important to quickly recognize these early automation efforts and provide governance, to ensure standardization, scalability and security.

Office Samurai can help your organization to set up and manage a complete CD program.

Establish a governance structure, define roles, and ensure alignment with IT, bringing security and quality in automation creation.
Provide comprehensive training, ensuring employees have the skills to use automation and analytics tools such as MS Power Automate, VBA and PowerBI.
Additionally, “train-the-trainer” program can be implemented, to ensure long-term sustainability, by empowering employees to become trainers themselves.
Assess your current automation opportunities, ensuring that the right automation tools are selected for optimal results.
Once in place, our program allows you to scale across multiple departments, integrating new technologies and continually optimizing operations for long-term success.

Automation program audit and mentoring

An effective automation program is not a one-time action but an ongoing effort that requires regular evaluation and optimization. Even with a capable automation team or Center of Excellence (CoE), a performance review by industry experts can provide valuable insights. Our clients have found that an outside perspective, bringing fresh ideas and external experience, adds significant value to their operations. Our audit and mentoring services ensure your automation program continuously improves and operates at optimal efficiency.

We review your current automation setup, in scope of development standards, governance and performance, identifying areas for improvements.
Our mentoring equips your team with the best practices and advanced techniques needed to stay ahead of evolving technologies, meet increasing KPIs and consistently achieve operational efficiency targets.
We provide dedicated learning plans, helping your staff advance with their automation skills.

License advisory and resell

License optimization is crucial for maintaining a sustainable automation program. Without careful management, it’s easy to overbuy and inflate costs which can jeopardize the whole initiative.

Our holistic approach focuses on helping you optimize your license usage.

We base our license recommendations on your specific business case, ensuring they align with your needs rather than fulfilling a reseller role.
As a UiPath Platinum partner, we offer access to significant discounts, resulting in reduction in license costs.
Our audit and reporting tools analyze your existing licenses, identifying underused or redundant ones.
Our UiPath Service Network (USN) certification ensures top-tier service quality, along with exclusive access to advanced training and earlier product releases.
We manage every aspect of your licenses – from procurement to renewal – allowing your teams to focus on core business activities.

Automation roadmap for complex global automation programs

Launching automation programs in large organizations can be especially challenging due to the complexity of multiple regions and business units. For these cases, our approach is to create a tailored Automation Roadmap, offering clear, phased guidance for deploying automation solutions.

We begin with a scan of your business processes, technology landscape, and business goals to identify automation opportunities with the highest potential impact.
Knowing industry best practices, we create a detailed, tailored roadmap for selected automation projects, technology selection, resource allocation and ROI forecast.
Our service ensures that all stakeholders are aligned across different regions and departments by weekly status calls.
Automation is an ongoing effort. We provide continuous support to adapt your roadmap as new technologies and opportunities appear.

Automation program and CoE setup

Office Samurai can help you build your own CoE, by delivering end-to-end support.

Establish robust governance processes, define the operating model, and set up the CoE infrastructure to ensure smooth operations from day one.
Identify and integrate the next wave of technologies, such as Artificial Intelligence, Machine Learning and analytics, ensuring your automation program remains modern and scalable.
Develop a tailored pipeline of business processes for automation, identify high-impact projects, and implement Robotic Process Automation solutions that deliver measurable business value.
Audit existing RPA infrastructure, optimize access and security management and extend automation services to other business areas.
Design and implement RPA solutions, provide ongoing training and ensure compliance with IT security and change management processes.

Citizen Development program

Citizen Development (CD) refers to empowering non-IT employees to create applications and automate business processes using low-code or no-code platforms.

Office Samurai can help your organization to set up and manage a complete CD program.

Establish a governance structure, define roles, and ensure alignment with IT, bringing security and quality in automation creation.
Provide comprehensive training, ensuring employees have the skills to use automation and analytics tools such as MS Power Automate, VBA and PowerBI.
Additionally, “train-the-trainer” program can be implemented, to ensure long-term sustainability, by empowering employees to become trainers themselves.
Assess your current automation opportunities, ensuring that the right automation tools are selected for optimal results.
Once in place, our program allows you to scale across multiple departments, integrating new technologies and continually optimizing operations for long-term success.

Automation program audit and mentoring

We review your current automation setup, in scope of development standards, governance and performance, identifying areas for improvements.
Our mentoring equips your team with the best practices and advanced techniques needed to stay ahead of evolving technologies, meet increasing KPIs and consistently achieve operational efficiency targets.
We provide dedicated learning plans, helping your staff advance with their automation skills.

License advisory and resell

License optimization is crucial for maintaining a sustainable automation program. Without careful management, it’s easy to overbuy and inflate costs which can jeopardize the whole initiative.

Our holistic approach focuses on helping you optimize your license usage.

We base our license recommendations on your specific business case, ensuring they align with your needs rather than fulfilling a reseller role.
As a UiPath Platinum partner, we offer access to significant discounts, resulting in reduction in license costs.
Our audit and reporting tools analyze your existing licenses, identifying underused or redundant ones.
Our UiPath Service Network (USN) certification ensures top-tier service quality, along with exclusive access to advanced training and earlier product releases.
We manage every aspect of your licenses – from procurement to renewal – allowing your teams to focus on core business activities.

Automation roadmap for complex global automation programs

We begin with a scan of your business processes, technology landscape, and business goals to identify automation opportunities with the highest potential impact.
Knowing industry best practices, we create a detailed, tailored roadmap for selected automation projects, technology selection, resource allocation and ROI forecast.
Our service ensures that all stakeholders are aligned across different regions and departments by weekly status calls.
Automation is an ongoing effort. We provide continuous support to adapt your roadmap as new technologies and opportunities appear.

Talk about robots, to a human

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Get the benefits of an optimal automation program

Optimization isn’t just about growth, it’s about smart planning and sustainability. While diving into new technologies can be exciting, mistakes often come with a steep price. Our expertise ensures your automation programs are built to last, avoiding costly pitfalls and securing long-term success.

Achieve a 10-20% license reduction costs thanks to our Platinum partnership with UiPath and expert advisory. We provide individual utilization calculations to eliminate overspending.

License discounts and optimization

Achieve a significant license reduction costs thanks to our Platinum partnership with UiPath and expert advisory. We provide individual utilization calculations to eliminate overspending.

Get expertise that ensures reliable and successful outcomes – we have a 100% success rate in building Centers of Excellence (CoE) and automation programs, with no clients resigning.

Proven success

Get expertise that ensures reliable and successful outcomes – we have a 100% success rate in building Centers of Excellence (CoE) and automation programs, with no clients resigning.

Get access to over 10 experienced automation consultants and trainers, covering a wide range of technologies. With all services handled in-house, you benefit from seamless implementation without third-party involvement.

In-House Experts

Get access to over 30 experienced automation consultants and trainers, covering a wide range of technologies. With all services handled in-house, you benefit from seamless implementation without third-party involvement.

Conduct precise audits for large teams, even up to 45 developers at once, using our up-to-date assessments. Our automation experts provide tailored feedback and individual development plans to ensure continuous growth of your specialists.

Extensive audit

Frequently Asked Questions

Let us try to resolve your doubts – explore this section with common inquiries on automation consulting services.

We are an official distributor of UiPath, Microsoft, and KYPai licenses. We hold the highest, Platinum level of partnership with UiPath and for Microsoft and KYPai, we are at the basic level.

We provide our consulting services in English, German, and Polish.

In large multinational companies, the automation programs we’ve implemented have resulted in cost savings of up to €2-5 million. The financial benefits vary based on the scale of the organization.

Purchasing licenses through Office Samurai offers a faster process, with orders typically completed within 1-2 business days. Additionally, by consolidating both licenses and services with us, you minimize administrative tasks and benefit from more favorable business terms.

Establishing a Center of Excellence typically involves an intensive design and construction phase of 4-6 months, followed by an additional 6 months to achieve full maturity and operational stability.

Our services are delivered remotely across the globe. For implementation projects and workshops, we also provide on-site services at the clients premises.

Building such a roadmap typically takes 1-2 months, depending on clients needs. The roadmap includes a comprehensive analysis of requirements and benefits, training workshops, consulting on infrastructure, licenses, and technology, and developing a business case. It focuses on consolidated SSC/GBS business processes or key tasks across various locations, but does not yet involve the implementation of automation projects (robots).

The cost of services and licenses for an automation program varies based on its scale. Small programs start from €30,000–50,000, medium programs range from €80,000–120,000 and large-scale programs can cost between €300,000–500,000. These estimates cover elements like infrastructure and licenses necessary to launch and sustain the program, excluding the development of robots (which can be handled in-house or by Office Samurai).

We accept payments in Euros, US Dollars, British Pounds, Polish Zloty, and Swiss Francs.

Need more details? Reach out!

All questions are worth asking. We tried our best with the FAQ, but if you didn’t find the information you need, we will be happy to talk to you directly.

We care about long-lasting partnership

We already helped over 70 enterprise organizations in the EMEA and North America. At Office Samurai we pride ourselves on being not just another service provider, but a strategic partner to our clients, guiding them through the journey of digital transformation and business excellence.

Don’t take our word for it. Take theirs.

I have worked with Office Samurai on many projects during my time at Amer Sports and now at Atomic. They always deliver high-quality results that meet our expectations.

The team is very flexible and adapts well to our needs. We have collaborated on robotic process automation, SOX compliance, process mapping, and other important projects. Each time, they bring new and creative ideas to the table. Office Samurai’s proactive approach and deep expertise are crucial to our success. They are not just service providers but true partners invested in our success. They anticipate challenges and provide effective solutions.

Their consistent performance and dedication make them an invaluable asset to our team.

Ewelina Stanisz

Program & Project Manager in Atomic

Working with Office Samurai has been fantastic. An external partner can implement on your behalf, bringing a wealth of experience. They can also be proactive, offering new ideas, suggesting new technologies and finding ways to address problems we can’t. While we were training the robot for the warehouse team, we had different people involved, all of whom had a slightly different approach. This confused the robot. Office Samurai was able to provide best practice guidance and train the robot to get better accuracy and outcomes.

Together, we’re a powerful force, getting great results and enjoying the work. We receive ideas for automations from colleagues, do an initial exploration and then ask Office Samurai to suggest how they’d make it work efficiently

Holger Gerlach

Team leader in the finance department at E/D/E Einkaufsbüro Deutscher Eisenhändler Gesellschaft mit beschränkter Haftung

Sappi Kraków CoPE has been collaborating with Office Samurai since 2021, and we are extremely pleased with the partnership. Office Samurai has played a crucial role in enhancing our Robotic Process Automation (RPA) capabilities. Their expertise in UiPath software was instrumental in helping our RPA team gain fundamental knowledge, set up the UiPath environment, and establish best practices. This foundational support led to the rapid development of several easy-to-medium complexity automations that have significantly benefited Sappi Europe.

We are delighted to work with the highly skilled team of developers at Office Samurai. Their knowledge, professionalism, and dedication have been key to our success in automation. We look forward to continuing our fruitful collaboration with them.

Wojciech Bazarnik

RPA Lead Sappi Europe

It is with great pleasure that I recommend Office Samurai, with whom we have been collaborating at InPost since 2021 in the field of process automation.

Office Samurai is a team of exceptional professionals who thoroughly understand both business and technological needs. Their expert knowledge and innovative approach have enabled us to successfully automate key processes, resulting in a significant improvement in operational efficiency and cost reduction. Their expertise in the latest UiPath products is effectively utilized in our joint projects.

If Office Samurai were superheroes, their superpower would be lightning-fast process automation! I highly recommend Office Samurai as a reliable partner in the field of process automation.

Mateusz Hankus

Head of the Robotics Team InPost

Don’t let questions hold up your next project

Ask a question or just say hello – we’ll get back to you within a day. It’s quick, it’s free, and it might save you a lot of trouble. During a short call (online/phone), we’ll discuss how we can help solve your challenges. We’ll guide you to the best of our knowledge, even if it means we can’t offer you our services.